Introduction
PEC is not optional.
For an Italian S.r.l. or Italian S.r.l.s.,or individual business, it is a mandatory tool required by law and represents the official communication channel with the Italian Public Administration.
Without PEC, the company cannot correctly complete the start-up phase.
What PEC is
Certified Electronic Mail (PEC) is a communication system that has legal value, equivalent to a registered letter with return receipt under Italian law.
It is used to guarantee:
- traceability of communications
- certainty of sending and receipt
- legal validity of transmitted messages
For companies, PEC is the primary tool for receiving official communications.
PEC obligation for companies
Italian legislation provides that:
- all companies must have a PEC address
- the PEC address must be communicated to the Companies Register
This obligation was introduced to:
- make relations with the Public Administration more efficient
- reduce the use of paper communications
- ensure transparency and legal certainty
When PEC must be activated
PEC must be:
- activated during the incorporation phase
- indicated in the application for registration with the Companies Register
Without indicating the PEC address:
- the registration application cannot be completed
- the start of business activity may be delayed
PEC activation procedure
PEC activation takes place through an authorized provider.
The standard procedure includes:
Registration
- access to the provider’s website
- completion of the form with the company’s details
Identity verification
- submission of an identity document
- in some cases, use of SPID or digital signature
Activation of the mailbox
- once checks are completed
- the PEC mailbox becomes operational
Costs are generally limited and vary depending on the chosen provider.
Communication to the Companies Register
Once activated:
- the PEC address must be communicated to the Companies Register
- the procedure is carried out through the prescribed electronic filing
An important aspect:
- registration of the PEC address
- and subsequent changes
are exempt from stamp duty and filing fees.
Obligation to keep PEC active
The PEC mailbox must be:
- always active
- regularly monitored
Communications sent to the PEC address:
- are considered legally received
- even if they are not actually read
Failure to monitor PEC can therefore have legal consequences.
Conclusion
PEC is an essential element in the life of an Italian company.
It:
- enables official communications
- is mandatory by law
- must be managed with care
Activating it correctly from the start avoids delays and compliance issues.
👉 Do you want to make sure that PEC for your company is activated and managed correctly?
You can receive a free, no-obligation tax consultation with one of our experts by clicking below.